Shipping to the Pacific Islands

Why First-Time Shippers Struggle in the Pacific

Shipping cargo to the Pacific Islands from Australia isn’t as straightforward as many think. From complex customs clearance and irregular vessel schedules to infrastructure gaps and biosecurity regulations, small mistakes can lead to big delays and fees.

Whether you’re shipping to Fiji, PNG, Samoa, or Vanuatu, this guide outlines the 5 most common mistakes and how to avoid them.

Mistake #1: Incomplete Documentation

Missing or incorrect paperwork is the #1 cause of cargo delays.

Common issues:

• No commercial invoice or packing list

• Inaccurate HS codes

• Missing import permits or quarantine declarations

How to avoid it:

• Work with a forwarder who can double-check documents

• Use templates for standard documentation

• Confirm destination-specific requirements (e.g. NAQIA in PNG)

Mistake #2: Choosing the Wrong Freight Mode

Some shippers pick air freight when sea is cheaper (and just as fast), or choose LCL without understanding the delays.

How to avoid it:

• Assess cargo size, urgency, and destination

• Use air freight for urgent items; sea for bulk and cost efficiency

• Understand FCL vs LCL trade-offs

Read: LCL vs. FCL Explained for Pacific Shipping →

Mistake #3: Ignoring Local Holidays and Weather

The Pacific is prone to cyclones, and many countries shut down for long holidays.

Impact:

• Port closures

• Clearance delays

• Missed vessel connections

How to avoid it:

• Check local calendars (e.g. Fiji Day, PNG Independence)

• Avoid shipping Nov–April (cyclone season) if possible

• Buffer your delivery timelines

Mistake #4: Poor Cargo Labelling & Packaging

Label confusion and poor packaging lead to misdelivery, damage, or customs inspection.

How to avoid it:

• Use IPPC-certified pallets (especially for wood)

• Label clearly with bold consignee details

• Separate items by type and value for customs ease

Bonus: Good packaging helps speed up port handling.

Mistake #5: Assuming All Ports Handle All Containers

Not every island has full container infrastructure. Some outer islands need:

• Manual unloading

• Small boats for final-mile delivery

• Specialized permits or local contacts

How to avoid it:

• Check port capabilities beforehand

• Work with a logistics provider experienced in remote Pacific delivery

Final Advice: Plan with the Pacific in Mind

• Know your destination’s customs and infrastructure

• Choose the right shipping method based on cargo

• Prepare documents early and thoroughly

• Communicate with your forwarder regularly

The Pacific rewards shippers who plan ahead — and punishes those who assume it works like domestic freight.

🔗 Related Guides

• How to Ship Cargo to the Pacific Islands →

• Avoid Customs Trouble in PNG →

• Sea Freight or Air to Samoa? →

• NGO & Humanitarian Cargo Shipping Guide →